Be an Exhibitor

Join our community of passionate exhibitors and connect with attendees.

This year we will be hosting our annual convention at the AQUARIUS RESORT in Laughlin, Nevada.  If you haven’t been with us before, the entire convention center is located in a separate area of the hotel, far enough away from the casinos that we aren’t bothered much by noise or smoke from those areas.  The Exhibit Room is 5,500 square feet, and is adjacent to the lecture hall, which has a seating capacity of 1,200! Most breaks between speakers are scheduled to be 15  minutes, the Lunch Breaks are scheduled to be 75 minutes, and dinner breaks 90 minutes plus. The Exhibit Room opens 30 minutes prior to the first presentation in the mornings, and stays open at least 30 minutes following the beginning of evening dinner breaks.

The exhibit room will be open for set-up Saturday afternoon 4-16-2022 from noon until 6 PM, and Sunday morning6-17-2022 from 8:30 am until 10 am.  Doors open to the public at 10 am Sunday and close at 8 pm.  Monday through Friday exhibits open at 8:30 am and close at 7:30 pm. Saturday 4-23-22 exhibits open 8 am and close at 7:30 pm. Exhibitors can start packing up at 7:30pm and work until 10 pm on Saturday evening. If you will be attending the Saturday Banquet, or just need more time to pack up, the room will re-open from 10 am until 1pm on Sunday morning to complete your move out.

 

To be sure that all exhibitors are aware of the various guidelines and procedures for the event, we have outlined them all on the Exhibitor Registration Form.  Please read them over, and sign the back page when you complete and send in your registration.   (We recommend making a copy to keep for your records, should you have any questions after you email or mail it to us.)

 

After the exhibit room has sold out, additional tables may be available to be set up in the “peacock alley” lobby area. If you would prefer to be in the lobby, please let us know when registering. Requests to move into the lobby will be honored in the order they are received, once the Exhibit room has sold out. When approving exhibitors we reserve the right to limit excessive duplication of similar merchandise.  Therefore, early registration is more important than ever for 2021.

 

The price of the first two vendor tables includes one complimentary pass per table for the Speakers Wed night party with tacos and beer, and one complimentary “Staff” badge which is given to you so you and your helper(s) can switch off to attend some lectures. For $99 per person, you can purchase additional “staff” badges to be able to enter the speaker’s presentations. If you are purchasing two tables, you will receive 2 speaker passes (staff badges) and 2 tickets to the Wednesday Night Party. Tickets for other dinners, additional party night passes, or night skywatches are a la carte, and you should buy those in advance to assure your space.

 

There is a drawing for door prizes following dinner on Sat. All exhibitors are asked to donate 1 item from their booth, and their company name is announced when the prize is awarded. (These are voluntary donations, and not a requirement to be an exhibitor.)

 Should you have any questions, or need further information, please contact us at:

phone: (303) 591-0159
email: laughlinufomegacon@gmail.com

 

Shipping instructions for sending merchandise to the Aquarius Hotel:

Address your boxes to:

Your Name/ Business Name
Aquarius Casino Resort
900 S Casino Drive
Laughlin, NV 89029

IMPORTANT: On each box write “FOR BANQUET EVENT” and label your boxes with 1 of 2, 2 of 2, etc.

Please view the exhibitor packet below for more important information:

Exhibitor Table Tickets

Exhibitor Table for 7 Days

$350.00

Includes one (1) 6-foot skirted table with two chairs, one Wednesday night party ticket, and one staff pass which allows lecture attendance for bearer.

Use of your complimentary Wednesday night party ticket(s) and/or conference attendance ticket(s) may be subject to overall attendance restrictions.

Additional Exhibitor Table for 7 Days

$300.00

Includes one additional (1) 6-foot skirted table, one Wednesday night party ticket, and one staff pass which allows lecture attendance for bearer. Does not include additional chairs unless requested. 

Use of your complimentary Wednesday night party ticket(s) and/or conference attendance ticket(s) may be subject to overall attendance restrictions.

Additional Exhibitor Staff Pass

$99.00

Available only with “additional table” purchase; one for one. Includes a full week staff pass that allows bearer lecture hall attendance.

Use of your complimentary Wednesday night party ticket(s) and/or conference attendance ticket(s) may be subject to overall attendance restrictions.

Exhibitor Dinner Event Tickets

Sunday Night Dinner Ticket

$55.00

Includes a full dinner with wine.

Wednesday Night “Meet the Speakers” Party Ticket

$50.00

Dinner to include tacos and beer. Live entertainment show with Mentalist Michael Telstarr.

Closing Banquet Ticket

$75.00

Saucerian Award Ceremony to include a full banquet buffet and wine. 

Now Available!

A limited number of DVD sets of our entire 2021 conference is available for purchase!

Only $199

Includes FREE SHIPPING!